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Productivity describes various measures of the efficiency of production. The modern way of life, and work can sometimes seem like a doubled edged sword. Technological advances have made us is more efficient, but they also provided us a significant amount if distractions. Facebook posts, Twitter rants, Snapchat selfies & Amazon! Who doesnt love a good online shopping deal?! In such situations, it’s very easy to lose focus and productivity.
7 tips to keep you focused on your work and increase productivity
Being productive does not mean working 24 hours a day, seven days a week. But the time you spend at work keeps you focused on what you do with as little distraction as possible. However, in order to make someone productive, it is necessary to change not only the behavior but also the way of thinking.
Take a break and get up from the table
Don’t spend the whole day at the table. Stand up and walk every hour. Pour yourself a glass of water or coffee, stretch your legs, make a circle around the building. Shorter breaks throughout the day will allow you to be more focused and improve your concentration. The result will eventually be better than having a long mid-day break.
If it’s difficult for you to stop with the work and get up from the table, try ‘Pomodoro Technique’ that is based on 25 minutes of intense work and concentration and 5 minutes of rest. People who use it claim that it’s the simplest way to do the toughest jobs.
Remove anything that interupts your concentration
The biggest culprit here is most likely your cell phone. The host of all things social media. Removing your phone from front and center or even turn the screen facing down can help. We suggest turning off all social media notifications during the day. Most likely, that new post can wait.
If you are unsure if you can withstand social networking or Internet surfing, install applications that can help you. The Firefox add-on for ‘Freedom’ blocks the Internet connection for a certain period of time. If you want to have access to the Internet, but you don’t want to visit certain websites, try LeechBlock, an application that allows you to block access to specific sites at a predetermined time.
Also, if you are bothered by the office noise, don’t hesitate to close the office door (if you have them) or put the headphones on to reduce the surrounding noise and focus more on the tasks ahead.
Find your pace
Although you have probably learned that it’s the best to do the toughest tasks first, it’s easier for some people to get to the simplest task first, so they slowly ‘warm up’ and prepare for what will take them the most time and energy.
But there is a rule of 80/20. 20% of your tasks will account for 80% of the value of what you do, and so on. This means that if you have a list of ten items to do, two of those items will turn out to be worth as much or more than the other eight items put together. Before you start your “to-do” list for the day, determine what are the most important and most valued.
Organization is Key
Organization leads to efficency. Use a planner, list , binder to keeo track of dail activities adn tasks. Keeping a detailed log ofe xactly what has been done and what needs to be done will help keep you on track. A large calendar of deadlines, visible to you everyday can help keep you motivated to work harder.
Orgaanization allows you to plan accordingly for meetings, follow-ups, presentations, large projects and even break times. Keeping these written down gives you something to fall back on and rely on besides our own bring… which can be forgetful at times ;p.
What you can’t do today, leave it for tomorrow
Of course, this rule only applies to assignments and jobs that can be transferred to the next day. If possible, try to solve yesterday’s tasks before moving on to today’s tasks.
Take care of yourself
arge (and often unrealistic) expectations increase the level of stress. And while some people work great in such situations, others simply ‘lose’ it. Chronic stress, which happens when you are constantly exposed to pressure, will negatively affect not only your productivity, but your health.
To avoid this, find something that will relax you and help you cope with stress. It can be exercise, meditation, socializing with people you like, reading a book, or anything else that you like. Don’t forget to get enough sleep and eat healthy to help your body cope with stress.
Being productive doesn’t mean being overworked
Know what a full plate looks to you. Learn how to draw the limit and say ‘no’ to additional tasks if you already have more than you think you can fulfill. Productive people are often not as busy as less productive people. The secret is that productive people don’t plan an unrealistic number of tasks in their day and have their priorities in order.